Administrative Specialist

Position: Administrative Specialist (Part-time)

Department: International Ministries

Supervisor: Finance Manager

General Responsibilities

• Responsible for research, analysis, gathering documentation, and compliance of financial policies related to International Ministries accounts and projects that enable the international field and headquarters to more effectively reach Every Child, Every Nation, Every Day.
• Realizes the importance of the CEF® Culture Points and commits to upholding them personally and in the ministry of CEF (the importance of Godly leadership at every level, of the spiritual welfare of our workers, of prayer as our foundation, of evangelizing children, of a clear and Biblical presentation of the Gospel and of a commitment to excellence, for the glory of God).

Specific Responsibilities

• Ensures correct and complete processing of all capital asset, building, and real estate projects from the time of submission through completion of the project and eventual disposal.
• Maintains and archives the asset database and supplementary information (receipts, reports, relevant communication, etc.) as outlined in IM procedures.
• Collects and files necessary approvals for CAR and building forms.
• Gathers and prepares all necessary project documentation for triannual IMC meetings.
• Ensures international field accounts for the eight regions, nations, national missionaries, and US-sent missionaries follow IM policies and procedures regarding set-up, deactivation, and pay-outs.
• Requests the Finance Manager set-up and close various donation codes related to projects, nations, and/or missionaries.
• Reports on active projects and needs to IM leadership and communicates relevant needs to the Global Partnership ministry.
• Manages assigned IMFin folder, ensuring emails are addressed within a reasonable period.
• Develops, creates, maintains, and updates the training videos under the direction of the Finance Manager.
• Leads research and audit projects identified necessary by the Finance Manager.
• Assists in preparing annual US sent missionary budget updates for review and implementation.
• Assists in maintaining and updating the records for national missionary budgets.
• Assists in entering the weekly payment vouchers (PV) and monthly account memo transfers (AMT) into the accounting system.
• Assists in preparing and distributing quarterly US sent missionary account forecast reports.
• Assists and supports other IM Finance team members as needed.

Essential Job Functions

The ideal candidate would:

• Have 1 year experience in finance/accounting/analysis/project management or bachelor’s degree in a relevant field
• Have a working knowledge of Microsoft Office Suite and moderate to advanced Excel skills (mail merge, tables, vlookup, indirect, and basic macro)
• Be very detailed oriented
• Be an excellent communicator
• Be team oriented
• Be experienced or have a desire to gain a working understanding of various international differences regarding finances.

As a religious organization, Child Evangelism Fellowship Inc. is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.